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aaron
I just wrote this long blog post , but before I publish just want to make sure I am not making a fool of myself. Is it very *obvious* what is the best (most efficient) way to find the full-text of a known article (known as in you have the article title and maybe the full citation)?
I count at least the following ways 1) Search by Journal Name in OPAC then go into correct database etc. 2) Search using A-Z Journal titles (online only) by Ebsco A-Z or Serialsolutions etc 3) Use "citation linker" forms (basically OpenURL) based 4) Use "Article title search approach" with Summon or Google Scholar etc. The last might seem to be least reliable, but it's generally a lot faster, and if it works say 90% of the time (depends on domain) and 10% of the time you need to re-research in OPAC, it may even be more efficient on average to start with Google scholar etc... Am I crazy? - aaron
Maybe put 4 first? - Joe - Systems Analyst
That is what I recommend when people want to find a known item, Summon or GScholar it. - Joe - Systems Analyst
I am just curious what method you use and also what you teach. Or is it not even a matter of dispute and every librarian in the world does it one way? - aaron
I start with 4, but if the person doesn't want to go that route, then I show the person how to find the journal in the catalog, then browse to find the right year, volume, issue and page numbers. That takes about 3-6 clicks, but that is a way to get to the known item. - Joe - Systems Analyst
Most of my researchers are already using Google so I show them 1 & 2 as alternatives. - suelibrarian
I would go google/google scholar and use my LibX authentication linking through to SFX to tell me within seconds where it was in our library. Well, unless it was not linked through to the citation linker, or wasn't indexed but Google Scholar ... but then I would try a Plan B or C or ANYTHING before I would try finding it through our discovery layer. I think it is not the discovery layer, but me who has the problem... - Kathryn is a free elf
Okay so nobody except me, searches or at least teaches library catalogue/A-Z lists by journal name first? Isn't that the *official* way that is supposed to work? - aaron
At my library, the vast majority of our e-journals (the ones we get through aggregators) aren't listed in our catalog, and I honestly don't know if we even HAVE an A-Z list -- we certainly don't actively promote it if we do! The only certain way here is the SFX Citation Linker or GScholar. - Catherine Pellegrino
Catherine I could be wrong if you have SFX, you probably also have a A-Z list? After all if you have a openurl resolver there has to be some knowledge base with holdings listed..http://library.calstate.edu/sfx... . Yes, I understand some libraries don't really load up journal holdings into their OPAC particularly for aggregators, the killer thing is MPOW does! How accurate, I don't know. But then again, how accurate is the knowledgebase behind SFX/360link etc? Depends on the workflow of each library I guess. - aaron
Some smaller libraries don't have a link resolver like SFX - and isn't that how GScholar looks up a library link? - barbara fister from iPhone
Yes for Google scholar if you register with the library links program is basically openurl, except I think you also have to give them your holdings info, so they "pre-know" if something is available and show the icon. If you click on it, it goes using good old Openurl. My institution until recently , uses a different method. Basically you click on the google scholar (or google) result, it goes to a article page, then you apply ezproxy stem on it using bookmarklet http://www.lib.umich.edu/mlibrar... or libx toolbar etc. This method of course applies the proxy blindly without checking holdings, so it wont always work. The irony though is, for MPOW, this methods works much better than the current Openurl method for various reasons including not so clean knowledgebase, and openurl syntax linking not setup for most targets (we are on webbridge, though we got 360 link now). Also it helps we buy mostly direct from publisher which is what Google surfaces. - aaron
Aaron: Yeah, we do have an A-Z list via SFX, but nobody ever uses it because it takes, literally, minutes to load. The Citation Linker is somewhat faster but can be buggy depending on what information the user gives it. I've started actively teaching the Google Scholar method and find that it works relatively well. - Catherine Pellegrino
Aaron, you are not alone! I search the catalog first, and that's what I try and train people to do. We still have journals where we only have the full text in print, so I believe it makes sense to teach people to think "What's the journal title? Does the library have this journal for the year I need?" rather than starting with the article title. Now if it's a partial citation, then it's off to Google / Google Scholar. - Steele Lawman
We have a Journal A-Z list I think....but I can't say I know where it is. There's a search feature for journal titles/coverage that I use most of the time. - Hedgehog
Oh, and I should mention that searching the catalog first only works because the people who do such things do an excellent job of making sure the catalog information matches the online journal list information. - Steele Lawman
Steve, at MPOW we like to bitch about the inaccuracy of catalogue. We tend to see more false positives, title is listed but when we click it doesn't work as coverage is wrong. False negatives are harder to detect (embargos!), but I have being teaching staff to do a google scholar search + blindly adding ezproxy and see if we can access despite what the catalogue says. It works quite a lot even if the catalogue says otherwise :) - aaron
What Steve said, essentially. We have an A-Z list and if you have the full citation, that's where we (I) start. My second shot if we don't have it is Google Scholar. [We don't yet have a discovery layer.] - ωαřмaiden ❤Bassetmom❤
Yeah, what Steve said, sorta. We have most journals in both the catalog AND the A-Z list, regardless of format. Ebooks are actually a much more annoying issue than journals now. Now that we have Summon, you can often search for the article by title, but it doesn't catch everything. - kaijsa
Okay, stupid question(s): those of you who have the gajillions of journals from your aggregator databases listed in your catalogs, how do you do that? We have our JSTOR and maybe Project Muse titles in the catalog, and I was given to understand that each title had to be entered into the OPAC individually, by the cataloger. I'm assuming there's some kind of batch-load process? Or SFX has a "download to your OPAC" option that we don't know about? How often does it update when titles are added/dropped from the aggregators? Does it import the holdings as well? - Catherine Pellegrino
I'm not in tech services, so I don't know the specifics, but we can batch load things. We get MARC records from full-text packages and database vendors, and are starting to get them from ebook vendors, too. I can't remember if we're done or almost done with a three-year project to load all the print journal holdings into our link resolver, and I think this was batched as well, but could be wrong. We use Serials Solutions, not SFX. - kaijsa
ETA: I know our head of TC has presented on our projects and would be willing to talk about it. We also have a staff member who helps our e-resources librarians (we just hired a second!) manage holdings problems in 360 linker. I believe holdings are updated monthly, but I could be wrong. - kaijsa
I am similarly ignorant of how the OPAC sausage gets made. Our previous systems librarian came to us from SFX, so she was a wizard in that department. I think she set up some kind of workflow where the information came out of SFX, went into some database where it was made ready for the III ILS, and was then imported to the ILS. This happens maybe weekly? Now we use Gold Rush instead of SFX, but the same thing seems to still be happening. If you want technical details, I'm sure I can get 'em for you, and/or have your people talk to my people. - Steele Lawman
Yeah, I am (obviously!) not a tech services librarian either, which is why some of this stuff is mystifying to me. And it seems like when I go to our tech services librarians and say "why can't we just..." half the time they smack their foreheads and say "why haven't we done it that way all along" and half the time they say "BECAUSE WE CAN'T THAT'S WHY" and I can't ever tell which it's gonna be. (Example of the latter: I only just in the last 6 months learned that SFX only has our print *titles*, not our print *holdings*, so when it says that we have an article in print, it just means "we have that title," not "we have that volume and issue." Which makes me want to bang my head on my desk and cry.) - Catherine Pellegrino
I would be a mess if we didn't have holdings available, Catherine. Sometimes I get so frustrated by our systems and procedures and then I hear something like that and realize it could be worse. - kaijsa
...and what I *still* don't understand is whether this is because SFX *can't* do this, or because we have not *enabled* SFX to do this, and if it's the latter, then WHY THE FUCK HAVEN'T WE and...banging my head on the desk and crying again. - Catherine Pellegrino
Hm. I feel like the print stuff always has shown for us as "we own this title, check years of coverage" with a link to the catalog record. But I could be wrong? - Steele Lawman
Catherine, I'm impressed that you have the print titles in SFX. That's a HUGE project. it is possible to add the holdings information as well, but again, it's a workload issue, and may not be feasible to automate (I'd have to poke around a bit, but the way thresholds are implemented means that an Excel spreadsheet isn't going to cut it, even though that is good enough for title-level). Of course, with print, you have to worry about missing issues & volumes, and SFX can't cope with that at all. - DJF
Steve and DJF, thanks, that gives me a better perspective on our issues here. And I get the feeling that I've had this conversation here before, so I apologize for the repetition (and, er, threadjacking - sorry Aaron!). We need better language on our SFX screen, along the lines of what Steve describes, for sure. - Catherine Pellegrino
Yes, I just realized that ours doesn't say that anymore since the switch to Gold Rush. - Steele Lawman
We have a searchable database of eresources for biomed including all the medical journals, so ppl can just put the title or abbreviation in there and also see the holdings. It's browsable too but the search is quicker. there are links in PubMed, too, when those are working. We mostly direct people away from our "real" catalog unless they're looking for print things. - Rachel Walden
Catherine no problem. I would love more of such discussions. Without at least high level understanding of the workflows is hard to decide which methods are best. I always had a sneaking suspicion I was the only academic librarian around here who didn't fully understand the process but it good to know I am not the only one. I got interested in this area, after getting access to Serials Solutions Summon, 360core, 360link etc and now have III's manual. Electronic resource managament is HARD. - aaron
My understanding of how it works is this. Some libraries like ours, start from the OPAC and upload MARC records given by aggregators , Subscription Agents, not all provide it so we have to catalogue a lot. We practice the one record approach (for both print and ejournals), so we can't even just batch upload, as we need to combine records if there is overlap. So for example QJE we have one record that shows 4 online access platforms + print. Two years ago we got III's ERM module, so e-holdings go in there also. Then from there we are (trying) to push it to Serials Solutions Knowledgebase which informs 360Link (=SFX) and Summon. In a way, we are the opposite of Steve who goes from SFX holdings to III. Needless to say it takes a lot of tech wizardry to massage the exports and imports so the different systems can accept each others inputs and even then there are issues. - aaron
If you start from Knowledgebase it's pretty much the same except you don't need to worry about MARC records. You check off packages from a big set of packages offered by say Serials Solutions Knowledgeworks. If it's a standard package where every library has the same stuff (I think CINAHL Plus with Full Text is one) it's pretty straight forward, just check that one entry and you are done. After that, if the titles in that database change you don't have to worry, Serials Solutions will track everything and update for you automatically . The problem comes when you customize packages, pick and choose titles etc. Then you are in trouble and you need to select the closest package, then edit the holdings yourself to fit what you actually have. If you get this done nicely, usually it means your A-Z list + OpenURL will work nicely (though I know of libraries that have *2* knowledgebases and hence 2 A-Z lists from using SFX and Ebsco products) but you don't automatically get OPAC records. Serials Solutions offers a service, 360Marc where you can use this nicely managed Knowledgebase of titles to get nice MARC records that you upload to your OPAC monthly. Typically such systems weren't initially designed for uploading of print holdings, so most libraries don't have them at least for Serials Solutions ones (I know of only 2 libraries that do so). - aaron
Okay. I probably made a couple of wrong statements above, any eservices, eresource librarian here who like to step in. Feel free. - aaron
you can upload print holdings to Serials Solutions, but I don't know of libraries that have done so personally. You do then have to maintain all of that. Our 360Link offers students a link to search the catalog for their journal if the article isn't found in one of our databases. In our instruction sessions, we tell students to start with the journal title in the OPAC when searching for a known article. (I feel like I haven't really addressed this whole thread, but I'm happy to discuss stuff as someone who is both an e-resources and reference librarian) - ~Courtney F
yes, University of Huddersfield does include print coverage in theirs. the blog post that i mentioned in the original post is http://musingsaboutlibrariansh... - it's way too long. - aaron
Yes, my library--University of Wyoming--has uploaded print holdings into SerSol. I still have mixed feelings about it because it makes Summon indicate things are "online" that are really just full-text, but for findability it's probably for the best. I know our folks have to maintain it, but I find far more errors in the holdings info for ejournals than for print, probably because packages change and we have moved platforms for lots of stuff recently. - kaijsa
<threadjack> I just helped a student with an MLA citation and remembered how much I hate the "web" and "print" addition. Format shouldn't matter - it's all about the thing itself, not how you got it. Grrr! <end threadjack> - barbara fister
Our (EBSCO) A-to-Z list has our electronic and print periodicals, so that's what we show people. Our OPAC doesn't have electronic sources (well it has a few but it's pretty random) and no discovery solution (and no proper link resolver, so Google Scholar doesn't work). But since most of our sources are EBSCO, a search in our combined EBSCO profile is pretty likely to turn it up if we have it. - JffKrlsn